Requests for Proposals - Tualatin Services Center

REQUEST FOR PROPOSAL
CITY OF TUALATIN - TUALATIN SERVICES CENTER

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The City of Tualatin (Owner) is seeking the services of a qualified Project Management/Owner’s Representative (PM/OR) with demonstrated experience in working with public buildings for design and building construction for the proposed, Tualatin Services Center building and parking lot expansion.

Point of Contact The point of contact for the City for all process and contract questions as well as protests is:

Clayton Reynolds, Maintenance Services Manager 18880 SW Martinazzi Avenue Tualatin OR 97062 Phone: (503) 691-3099 Email: creynolds@tualatin.gov

Submission Date and Location

Provide four (4) copies of the proposal plus one (1) original marked "Original". Label the outside of the envelope or box "Proposal – Tualatin Services Center Building and Parking Lot Expansion" and deliver to the address listed below. Proposals must be physically received by the City no later than 2:00 PM on December 26, 2018.

City of Tualatin 18880 SW Martinazzi Avenue Tualatin OR 97062 Attn: Clay Reynolds

Telephone, facsimile, or electronically transmitted Proposals will not be accepted. Proposals received after the specified date and time will not be considered.

Proposal Documents All solicitation documents may be viewed or printed from this online bid management website. Users must create an account and log in to see all Plan holder documents. Please contact Kathy Kaatz at 503-691-3093 or kkaatz@tualatin.gov with any technical questions regarding the website.

Addenda Register with the City of Tualatin’s bid management website as a plan holder to receive addenda notifications. Viewers are responsible for checking the City website for all addenda prior to submitting a proposal. If the proposer does not register with the City’s bid management website, the proposer will still be held responsible for all addenda/changes to the documents and may be considered non-responsive if the submitted proposal does not reflect those addenda/changes.

Interested proposers may contact Clayton Reynolds, Maintenance Services Manager via phone (503.691.3099) or email (creynolds@tualatin.gov), until five (5) working days prior to the RFP due date, with clarifying questions about the content of this RFP. If, in the course of such communication new information is shared with any party, the City will share this new information with all parties on the Plan holders List a minimum of three (3) working days before the deadline for submitting proposals.

Protests All complaints or perceived inequities related to this RFP must be in writing and directed to the Point of Contact at the address listed in the RFP. Protests related to the solicitation must be received no more than five (5) working days after issuance of RFP. Protests of the award must be made within five (5) days after notification of the selected proposer. For the purposes of this RFP working days will be defined as Monday through Friday excluding City recognized holidays.

Rejection of Proposals The City of Tualatin may reject any proposal not in compliance with all prescribed public proposal procedures and requirements, and may reject any or all proposals in accordance to ORS279B.100.

Modification / Withdrawal Unless otherwise specified, modification of the Proposal will not be permitted; however, a proposer may withdraw his or her Proposal at any time prior to the scheduled closing time for receipt of Proposals; any proposer may withdraw his or her Proposal, either personally or by written request to the Point of Contact. Withdrawal of Proposal shall not disqualify the proposer from submitting another Proposal provided the time for receipt of Proposals has not expired.

Cancellation The City of Tualatin reserves the right to cancel award of this contract at any time before execution of the contract by both parties if cancellation is deemed to be in the City of Tualatin’s best interest. In no event shall the City of Tualatin have any liability for the cancellation of award.

Duration of Proposals Unless otherwise specified, proposals must remain valid for at least 60 days. Proposals must be signed by an official authorized to bind the proposer.

Public Record All proposals submitted are the property of the City of Tualatin and are public records. All documents received by the City are subject to public disclosure after the City selects a Consultant. Information deemed by the proposer as exempt under Oregon’s public records law should be clearly marked by the proposer as "Proprietary". Marked pages should be placed in a group separate from the remainder of the proposal. The City will make an independent determination regarding exemptions applicable to information that has been properly marked and segregated.

For Reference

ORS 279C.110 applies this is a QBS process.

Incurring Costs The City of Tualatin is not liable for any cost incurred by Consultants prior to issuance of a Contract.

For additional information, contact Clayton Reynolds, Project Manager, 503-691-3099. For plan holders list information see the City of Tualatin Bid Management System web page at https://bids.tualatinoregon.gov.

Dated this 7th day of December, 2018.Published The City published the RFP on Friday, December 7, 2018 in the Daily Journal of Commerce and on the City bid website.  in the Daily Journal of Commerce on June 25th, 2018 and June 27th, 2018

CITY OF TUALATIN

(County of Washington, State of Oregon)